Equipment Maintenance & CMMS Software
Plan preventive maintenance with time-based or meter-based schedules, manage work orders and keep service history with each asset. Load a work order before reception drops and your crew can complete it offline from any phone.
GM of Operations
Trusted by construction, mining and field service teams
What is maintenance management software?
Maintenance management software, also called CMMS (Computerised Maintenance Management System), is a platform that helps teams plan, schedule, track and complete maintenance on their assets. MapTrack is maintenance management software that combines work orders, preventive maintenance scheduling and service history tracking in one platform for mobile and field assets. It sits alongside asset tracking and pre-start inspections, replacing spreadsheets, whiteboards and disconnected tools with preventive schedules, mobile completion and service history on each asset. You can also attach digital forms and checklists to any asset type for inspections and compliance.
Why teams switch
Reactive maintenance is costing you more than you think
When you wait for things to break, you pay in downtime, emergency repairs and missed compliance. Research by Deloitte (2023) found that unplanned equipment downtime costs industrial manufacturers an estimated $50 billion annually, with reactive maintenance costing 3–10x morethan scheduled servicing. Here's how MapTrack fixes each problem.
Calendar-based servicing misses real wear
A machine running double shifts wears twice as fast, but a calendar treats it the same as one sitting idle. MapTrack calculates due service from runtime, odometer or other configured meter readings so you can maintain on real usage.
Breakdowns surprise you at the worst time
Unplanned failures halt crews, blow budgets and create safety risks. MapTrack uses preventive schedules to show assets approaching service thresholds before they pass their due point.
Defects found in the field get lost on paper
A pre-start flags a fault, but the paperwork never reaches the workshop. Keep the submission on the asset, then create a linked work order or use a tested automation to create a follow-up task.
Faults spotted on site have no easy way in
A crew member can scan the asset's QR code, open its record and capture the issue in the right form or connected work-order workflow.
How it works
Four steps, one workflow to complete
From trigger to close-out, every step is tracked on the asset.
Set your triggers
Configure a time-based or meter-based preventive-maintenance schedule, choose the matching assets and select a work-order generation mode.
Explore set your triggersReport faults from the field
Crew members scan an asset's QR code, open its record and capture the issue with the appropriate form or connected work-order workflow.
Explore report faults from the fieldWork orders generate and assign
Create a work order manually, or use the schedule generation mode you have configured. Review its assets, assignees and due date before field work starts.
Explore work orders generate and assignComplete offline, then sync
Load the work order while connected, then complete its procedures, per-asset outcomes, time, costs and final status offline. It syncs when the device reconnects.
Explore complete offline, then syncProduct walkthrough
See work orders in action
Watch how a work order is created, assigned and completed inside MapTrack, from trigger to close-out.
Create work orders manually or use a configured schedule generation mode
Assign to technicians with priority, due date and instructions
Track progress from open → in progress → complete on the Kanban board
Review completed service from the asset context after the work is closed
Meter-driven maintenance
Service based on real usage, not guesswork
Meter readings can drive meter-based maintenance triggers in MapTrack. When an asset reaches its configured due point, the schedule follows its selected manual, per-asset automatic or batch automatic work-order generation mode.
Explore meter-based maintenance →Preventive scheduling
See what's overdue, due soon and on track in one view
The fleet service schedule shows every asset's maintenance status at a glance. Filter by overdue, due soon or on track. Click any asset to create a work order, view history or adjust the schedule. No spreadsheets, no guessing.
Explore preventive maintenance scheduling →Inspection to work order
Close the loop from defect to fix
When a pre-start or inspection flags a fault, keep the submission with the asset and create a linked task or work order for the repair. A configured form-submission automation can create either action from selected inspection results. Test the rule before relying on it operationally.
Explore inspections & compliance →Service history
Full maintenance history on every asset
Review linked work orders, meter readings, inspection results and completed service from the asset record. This keeps the operational evidence together when you need to review what happened, when and who recorded it.
Explore service history tracking →From reactive to proactive with measurable results
Reduce unplanned downtime
Time and meter triggers surface due work so teams can act before a planned service point passes.
Extend asset life
Usage-based servicing means the right maintenance at the right time. No over-servicing, no neglect.
Cut maintenance admin
Mobile work orders, preventive schedules and digital history replace spreadsheets and phone calls.
Stay audit-ready
Keep completed service history and related inspection evidence against the asset so it is easier to review when needed.
By the numbers
The cost of reactive maintenance
Fixing things after they break costs more than preventing the break. The data is clear: planned maintenance saves money, extends equipment life and reduces downtime.
3–5×
more expensive: reactive repairs cost three to five times more than planned preventive maintenance
Maintenance engineering research
$260/hr
average cost of unplanned heavy equipment downtime including labour, rental and lost production
Equipment fleet benchmarks
25–30%
longer equipment lifespan when preventive maintenance schedules are followed consistently
Asset lifecycle studies
70%+
of equipment failures are preventable with scheduled inspections and servicing
Reliability engineering data
Teams love MapTrack
We used to service on a calendar and hope for the best. With MapTrack, our excavators and trucks trigger work orders from actual runtime hours. We've stopped over-servicing low-use gear and caught high-use machines before they failed.
Daniel Cooper
Fleet Maintenance Manager
“Our technicians used to call the office for every work order update. Now they open the job on their phone, log what they did, attach photos and close it out in the field. The office sees it instantly. We've cut maintenance admin in half and nothing gets lost.”
James Whitfield
Operations Manager at Supagas
Never miss another service date
Preventive schedules, work order management and real-time maintenance dashboards. Reduce unplanned downtime from day one. Start your free trial.
- No credit card required
- 30 days free trial
- Cancel anytime
Platform capabilities
Top maintenance and work order features
Preventive scheduling
Time or meter-based schedules with selectable generation modes
Explore preventive scheduling →Pre-starts & inspections
Digital checklists on mobile with a connected follow-up path
Explore pre-starts & inspections →Work orders & tasks
Create, assign, track and complete from the Kanban board or mobile
Explore work orders & tasks →Service history
Full audit trail of every service, part and reading on each asset
Explore service history →Meters & triggers
Runtime hours, ODO or other readings can drive meter-based due status
Explore meters & triggers →Compliance & forms
Custom forms, sign-offs and exportable records for audits
Explore compliance & forms →Alerts & notifications
Due-soon maintenance email workflow for configured schedules
Explore alerts & notifications →Asset tracking
Location, assignments, reservations and condition in one register
Explore asset tracking →Tyre management
Track tread, pressure and cost per km per tyre with 2D and 3D views
Explore tyre management →Use cases
Resources
Improve your maintenance management
Preventive maintenance checklist
Free PDF-ready checklist to plan and track scheduled maintenance across your fleet.
View preventive maintenance checklist →Work order / job card template
Standard work order form for field teams. Log work, parts and sign-off on each job.
View work order / job card template →ROI calculator
See how much downtime, admin and lost assets are costing you and what you could save.
View roi calculator →Create and complete a work order
Step-by-step MapTrack instructions for assigning, completing and reviewing maintenance work.
View create and complete a work order →Get started
Set up preventive maintenance in days, not months
You do not need a six-month implementation project to start maintaining equipment properly. Most teams have their first maintenance schedules running within a week.
Import your equipment
Upload a small asset-register sample first. Core fields and active custom fields determine what the import can map.
Set maintenance schedules
Define time or meter-based service intervals, enrol a small set of critical assets and verify the next-due state before expanding.
Build inspection forms
Build or adapt the forms your crew needs. If inspection follow-up should be automatic, configure the form-submission event and task action, then test it.
Assign to your team
Give technicians, operators and supervisors the right mobile access. Load a representative work order, test its full offline completion path and confirm the sync after reconnection.
Maintenance software FAQs
Common questions about CMMS, work order management and preventive maintenance with MapTrack.
Maintenance and mobile work orders, linked to everything else you need to manage your assets
Work orders and maintenance sit in the same platform as assets, assignments, reservations, audits, forms and reports. One place to schedule servicing, track who has what, run inspections and see what's due, so nothing falls between the cracks.
Ready-to-use maintenance templates
Download free PDF-ready templates. No sign-up required.
Schedule maintenance before breakdowns
Get full access with your 30-day free trial. No credit card required. See how MapTrack handles work orders, preventive maintenance and service history for your assets.
- No credit card required
- 30 days free trial
- Cancel anytime