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Inspection management software for compliance teams

Run published inspection forms and ad hoc checks on mobile. Keep submitted results with the asset record and configure follow-up for selected outcomes where required.

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Offline formssubmit after reconnection
Lachlan McRitchie

Lachlan McRitchie

GM of Operations

Updated 23 August 2026

Trusted by construction, mining and field service teams

Saunders InternationalMineral ResourcesSupagasHacer GroupMetro TunnelUltrabuilt
Rated 4.9 out of 5 on G2Rated 5.0 out of 5 on Capterra15 reviews on G2 · 17 reviews on CapterraCapterra Best Value 2026 badgeCapterra Best Ease of Use 2026 badge

What we track

Every inspection and compliance activity in your operation

Configure structured forms for the inspection and evidence workflows your safety and operations teams manage.

  • Pre-start inspections (plant & vehicles)
  • Test-and-tag (electrical equipment)
  • Fire extinguisher inspections
  • Scaffold & height safety checks
  • Calibration verifications
  • Harness & PPE inspections
  • Safety walkthroughs & audits
  • Condition assessments
  • Environmental compliance checks
  • Lifting equipment inspections
  • Vehicle roadworthy checks
  • Regulatory evidence management

The challenge

Why compliance teams struggle with paper-based inspections

Compliance and inspection management is one of the highest-risk operational gaps in asset-heavy industries. Paper forms get lost, failed items don't trigger follow-up, and when an auditor arrives, evidence is scattered across filing cabinets, inboxes and someone's phone.

Paper inspections are slow and error-prone

Paper pre-start forms and checklists can be difficult to retrieve and review. A submitted digital form provides a structured record with the fields and evidence configured by your team.

Compliance evidence gets lost or scattered

Test-and-tag certificates, calibration records and pre-start forms can be scattered across filing cabinets, email and local folders. Keeping supported documents and submissions with the asset gives the team a more consistent retrieval point.

Failed inspection items don't trigger follow-up

An operator fails a pre-start item and writes it on paper. The paper sits in a tray, gets lost in a pile, or never reaches maintenance. Digital submissions make the result visible, and selected results can feed configured follow-up once the workflow and recipients have been defined.

Audits are stressful because evidence is hard to find

When a regulator, client or internal auditor asks for records, scattered paper, spreadsheets and disconnected apps make retrieval harder. Keeping submissions and documents with the relevant asset gives the team a more consistent evidence trail.

WHS obligations require documented evidence

WHS duties and applicable standards vary by asset, task and jurisdiction. MapTrack can store configured forms and supporting records, but your organisation remains responsible for defining the required checks, controls and retention process.

One platform

Inspections, follow-up and evidence. Not three separate systems

Stop juggling paper forms, spreadsheet trackers and disconnected maintenance apps. MapTrack keeps digital inspections, configured follow-up and centralised compliance records connected to the asset.

Digital inspections on mobile

Complete published forms on a supported phone or tablet browser with the configured fields and evidence. Previously loaded forms and work orders can be completed offline within documented boundaries, then synced after reconnection. Creation, setup, imports, exports and server-side automations need a connection.

Explore digital inspections on mobile

Configured follow-up from selected results

A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout.

Explore configured follow-up from selected results

Inspection evidence in one place

Keep submitted forms, certificates, work orders and related asset records together. Validate the searches, filters and exports needed for your audit process during the pilot.

Explore inspection evidence in one place

Digital inspections

Pre-start and inspection forms on mobile

Use a supported phone or tablet to identify the asset, open the intended published form and complete its configured fields. Submitted forms can include photos, notes, signatures and timestamps and stay with the related record. A scan identifies the asset. Assignment, return, transfer and audit actions are deliberate connected steps.

  • Scan the QR code to identify the asset
  • Pass/fail fields, photos, notes and digital signatures
  • Keep submitted forms with the related asset record
  • Previously loaded forms can be submitted offline
  • Selected results can feed configured follow-up
Pre-start inspections

AI-powered

Turn source material into a draft form with AI

Supply text or upload an existing source document and MapTrack's AI form builder can create a draft form configuration. Review its fields, logic and wording before publishing. The feature assists setup; your organisation remains responsible for the inspection content and any standard it needs to meet.

  • Supply text or upload an existing source document
  • Generate a draft structured form configuration
  • Review and customise fields and logic before publishing
  • Keep the approved form available to assigned users
  • Your team owns compliance content and approval
AI features

Evidence capture

Capture condition evidence in a published form

Configure form fields for notes, photos, signatures and the condition choices your team uses. Submitted evidence stays with the form and related asset record. Submission-level location capture is available when enabled and permitted; it is not a promise that every individual photo carries geolocation metadata.

  • Configure photo, note and signature fields
  • Define condition choices for your own workflow
  • Keep submitted evidence with the related record
  • Capture submission location when enabled and permitted
  • Validate required exports during the pilot
Service history & evidence

Field-ready

Built for field inspections

Compliance inspections happen on-site. MapTrack runs as a web app on supported phones and tablets so operators can identify assets and complete published forms in the field. Previously loaded forms and work orders can be completed offline within documented boundaries, then synced after reconnection. Creation, setup, imports, exports and server-side automations need a connection.

Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them. Use the documented workspace roles and test the required site, division or contractor access before rollout.

Mobile inspectionsCompliance registerAI form builder

Web app

Supported mobile browsers

Offline forms

Submit after reconnection

QR scan

Identify the related asset

Role access

confirm current entitlements

Digital inspections and retrievable evidence

Pre-start inspections, test-and-tag, calibration tracking and safety audits on mobile. Built for Australian compliance teams.

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  • 30-day trial
  • No credit card required
  • Confirm current plan scope

Get started

How compliance teams roll out MapTrack

Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.

Pilot

Build your first forms

Use supplied text or upload an existing source document to create a draft form. Review its fields, logic and wording before publishing.

Configure

Label and configure assets

Attach QR labels to assets and publish the forms for the intended workflow. Use preventive-maintenance schedules and tested notification actions where recurring asset checks need them.

Validate

Roll out to operators

Give operators, supervisors and safety managers the appropriate product roles. Pilot asset identification, form completion and condition evidence in the field before expanding the rollout.

Expand

Expand and automate

A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout.

Key features for compliance and inspection management

Forms, evidence and configured follow-up for supported inspection workflows.

Pre-start inspectionsCompliance & certificatesAI form builderForm-based condition evidenceMaintenance & work ordersERP inspection integration guideERP field operationsCalibration trackingTest-and-tag recordsAsset tracking & QR scanningPreventive maintenance schedulingCost trackingService historyReporting & exports

Close the compliance gap

Keep inspection results and corrective work connected

Give operators digital forms and keep submitted evidence with the relevant asset. Your organisation defines the compliance process and can configure follow-up for selected results.

Book a demoCalculate your ROI

Frequently asked questions

Common questions about inspection management software and systems.

Inspection management software helps teams plan, schedule, complete and report inspections digitally. It replaces paper forms, spreadsheets and filing cabinets with a system for building mobile forms, attaching evidence to assets, configuring follow-up and producing searchable reports. A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout.

MapTrack can use maintenance schedules and work orders to organise recurring asset checks. Operators complete the relevant form on mobile and submit the result to the asset record. Ad hoc forms are available when a complaint, incident or supervisor observation needs to be recorded. A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout.

Yes. Teams can organise recurring asset checks through maintenance schedules and work orders, and open an ad hoc form for a complaint, incident, audit request or supervisor observation. Submitted forms can include timestamps, photos, signatures and asset links. A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout.

Operators can open the relevant pre-start form on a phone or tablet, work through the checklist and add photos or notes. The submitted result stays with the asset record. A scan identifies the asset. Assignment, return, transfer and audit actions are deliberate connected steps. A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout. Previously loaded forms and work orders can be completed offline within documented boundaries, then synced after reconnection. Creation, setup, imports, exports and server-side automations need a connection.

A failed submission doesn’t create follow-up work by default. A workspace owner can configure a form-submission automation to create a task or work order from selected results. Test the trigger, conditions and action with one controlled submission before rollout.

MapTrack supports configurable structured forms. Teams can use them for workflows such as plant and vehicle pre-starts, electrical equipment records, fire equipment checks, scaffold inspections, harness checks, calibration verifications, condition assessments and safety walkthroughs. Build a form manually or use supplied text or an uploaded source document to generate a draft, then review it before publishing.

MapTrack's AI form builder converts supplied text or an uploaded source document into a draft form configuration. Review the generated fields, logic and wording before publishing. The feature helps with transcription and setup; it doesn't author compliance requirements or guarantee that a form meets a particular standard.

MapTrack can support your WHS processes by storing configured forms, submissions, certificates and related asset records. Your organisation remains responsible for deciding which checks, schedules, controls and standards apply, and for reviewing each form before use. MapTrack isn't a legal or compliance advisor.

Each asset can hold documents and submitted records such as test-and-tag results, calibration certificates and inspection forms. Teams can separately configure preventive-maintenance schedules for recurring checks and use notification actions addressed to selected Person records. Confirm the exact schedule and notification design during setup.

Previously loaded forms can be submitted offline. Once a work order is loaded on the device, crews can complete its procedures and checklists, record per-asset pass or fail outcomes, add time and costs, and move it to Completed before syncing after reconnection. Creating or first loading a work order, assignments, audits, setup, imports, exports and server-side automations need a connection. Test the exact field workflow before rollout.

MapTrack keeps submitted forms, work orders, documents and related asset records together so teams can retrieve operational evidence without relying on paper files. Available exports and report filters depend on the record type and current product surface, so validate the required audit output during your pilot.

MapTrack can be assessed as a forms and asset layer around SAP, Oracle, Pronto, IBM Maximo or Dynamics 365. Offline form submissions are available, but sending approved outcomes, evidence or corrective work to the ERP requires a custom integration with explicit ownership, validation, retry and exception rules.

Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.

Get MapTrack pricing for Compliance Inspections

Tell us about your operations. Our team will share per-asset pricing tailored to your asset mix and a step-by-step rollout plan for compliance inspections - within one business day.

Per-asset pricing. Unlimited users. AU/NZ data residency.

Resources for compliance teams

Guides, features and use cases relevant to compliance and inspection management.

What is inspection management software?

Definition, workflows and where inspection software sits beside CMMS and compliance systems.

Explore what is inspection management software?

Compliance & certificates

How MapTrack centralises compliance records, certificates and inspection evidence on each asset.

Explore compliance & certificates

Pre-start inspections

Build and run mobile pre-start forms attached to each asset, with configured follow-up for selected results.

Explore pre-start inspections

ERP inspection integration guide

Use MapTrack as the mobile forms and evidence layer for ERP-controlled inspection workflows.

Explore ERP inspection integration guide

Plant compliance

Keep plant inspection, maintenance and supporting evidence records together while your organisation owns the compliance process.

Explore plant compliance

Fire extinguisher inspections

Digital fire extinguisher forms, supporting evidence and configurable follow-up.

Explore fire extinguisher inspections

Test-and-tag tracking

Keep supported test-and-tag records with each relevant asset.

Explore test-and-tag tracking

Asset inspection software comparison

Compare inspection platforms against the workflows and evidence requirements of an asset-heavy team.

Explore asset inspection software comparison

ROI calculator

Calculate how much non-compliance, rework and manual admin is costing your operation each year.

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Explore

Other industries we serve

Inspection evidence connected to the asset

Run digital inspections, configure follow-up and keep compliance evidence connected to each asset in one platform. Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.

Book a demoView pricing

Compliance · ERP inspections · Pre-start inspections · Maintenance · Plant compliance · Test-and-tag

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