Asset tracking for IT administrators
Keep laptops, servers, phones, monitors and network devices in a configurable register with assignment history, depreciation and scan-based audit records.
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The challenge
IT asset registers that live in spreadsheets and break on day two
Most IT teams track assets in spreadsheets that go stale the moment someone moves a laptop. By audit time, the register does not match reality, depreciation is wrong and nobody knows where half the devices are.
No visibility on where devices actually are
Laptops, monitors and phones get reassigned, moved between offices or left in drawers. The spreadsheet says one thing, reality says another. By the time an audit happens, the register is fiction.
Depreciation tracked separately from the asset register
Finance has depreciation in accounting software, IT has serial numbers in a spreadsheet, and neither matches. Book values are wrong, disposal timing is guesswork and tax reporting requires manual reconciliation.
No lifecycle management from procure to dispose
Assets are purchased, deployed and eventually disappear. There is no structured process for warranty tracking, refresh cycles, return handling or disposal documentation. Equipment reaches end of life with no plan.
Compliance and security gaps from ghost assets
Devices that have left the organisation but remain on the register create security risks. Assets without documented disposal create compliance gaps. A maintained register of deliberate assignment, return and transfer actions helps teams investigate both.
One platform
Register, assignments, depreciation and audits in one record
MapTrack provides a configurable asset register with recorded assignments, depreciation and scan-based audit workflows. Procurement, revaluation, disposal and write-off processes must be designed using supported fields and actions rather than assumed as dedicated workflows.
IT asset register
Keep configured serial number, specification, purchase, warranty, Location and assignment details with each device. Use QR labels for camera-based identification and confirm any external barcode-scanner workflow.
Explore IT asset registerAssignment and check-out
Assign a device to a Person, a Location or both and retain recorded assignment history. Return and transfer actions are deliberate connected steps.
Explore assignment and check-outDepreciation and cost tracking
Configure straight-line or diminishing-value depreciation and review the available owner-only report. Confirm any broader cost aggregation or total-cost-of-ownership analysis.
Explore depreciation and cost trackingAudits and supporting records
Run scan-based audits and record discovered and missing assets. Use configurable fields and file attachments for supporting records, and confirm any required export before rollout.
Explore audits and supporting recordsIT register
Keep device details and recorded assignments together
MapTrack keeps standard and custom IT asset fields, attachments and recorded assignment history on the device record. QR labels allow camera-based identification and can be used during audits. A scan identifies the asset. Assignment, return, transfer and audit actions are deliberate connected steps.
- Serial number, model, specs and purchase details per asset
- QR scanning for fast identification
- Assignment history with Person and Location records
- Configurable warranty date fields; test any alert workflow
- Document attachments for invoices, certificates and policies
Lifecycle & disposal
Configure the records your hardware lifecycle needs
Use status and custom fields, assignments, file attachments, service history and depreciation to record the supported parts of an IT asset lifecycle. MapTrack does not currently document dedicated procurement, revaluation, secure-disposal or financial-write-off workflows, so test the exact process before rollout.
- Configurable status and custom fields for your chosen stages
- File attachments for supporting documents
- Configured depreciation calculations and owner-only reporting
- Recorded assignment and service history on the asset
- Required exports and accounting treatment confirmed separately
Built for IT teams
IT asset management that scales with your organisation
Whether you manage 200 devices in one office or 10,000 across multiple sites, MapTrack scales. Centralised dashboards give IT managers visibility while end users interact through simple check-out workflows.
Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them. Use the documented workspace roles and test the required site, division or contractor access before rollout.
Configurable
Asset records and status fields
QR scan
Instant identification
Depreciation
Automated calculations
Plan terms
confirm current entitlements
Keep each IT asset in a configurable operational record
Asset details, depreciation, recorded assignments and scan-based audits in one platform. Built for IT administrators who need a maintained operational record.
- 30-day trial
- No credit card required
- Confirm current plan scope
Get started
How IT teams roll out MapTrack
Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.
Import your IT asset register
Upload your existing device list from spreadsheets or export from your current system. MapTrack creates a live register with hardware details, purchase data and depreciation parameters.
Label and configure
Apply QR labels to devices. Configure depreciation methods, assignment workflows, warranty fields and audits. Test any warranty notification action, then set up roles and permissions. Configured notification actions send email to selected Person records with a valid email address.
Roll out to IT team
IT administrators start recording assignments, running audits and maintaining configured status fields. Owners can review the available depreciation report; confirm any cost report, export or disposal process separately.
Key features for IT asset management
Everything an IT administrator needs to track, assign, depreciate and audit hardware assets.
Know where every device is
Spreadsheet IT registers are already wrong by the time you save them
MapTrack keeps configured asset fields, recorded assignments, scan-based audit results and depreciation together. The register stays current when the team records each connected action.
Frequently asked questions
Common questions about IT asset tracking, hardware lifecycle and compliance.
Resources for IT asset management
Feature pages, guides and templates to help you manage IT hardware assets effectively.
Asset tracking features
How MapTrack asset tracking works for IT equipment, including QR scanning, assignment and audit workflows.
Explore asset tracking featuresAsset disposal checklist
Free downloadable checklist for asset disposal covering data wiping, documentation and compliance.
Explore asset disposal checklistAsset depreciation tracking
How MapTrack calculates depreciation from configured fields and exposes the current owner-only report.
Explore asset depreciation trackingExplore
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Track every IT asset in one platform
Use MapTrack for configurable IT asset records, assignment history, depreciation, scan-based audits and supporting documents. Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.
Asset tracking · Depreciation · Transfers · Audits · IT industry