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Asset tracking for finance teams

Keep configured purchase values, depreciation, recorded work-order costs and scan-based audit results with the operational asset record. Confirm accounting delivery and required reports before rollout.

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Lachlan McRitchie

GM of Operations

Updated 23 August 2026

Trusted by construction, mining and field service teams

15 reviews on G2 · 17 reviews on Capterra

The challenge

Finance teams working with asset data they cannot trust

Depreciation lives in accounting software, asset locations live in a spreadsheet (if anywhere), and maintenance costs live in invoices nobody has reconciled. When audit time comes, the scramble begins.

Depreciation disconnected from real asset status

Accounting software calculates depreciation based on data entered months ago. It does not know an asset was disposed of last week, transferred to another site or sitting idle. Book values drift from reality and financial reports are inaccurate.

Maintenance costs invisible to finance

Parts, labour and contractor invoices are coded to general maintenance accounts. Finance cannot tell you what a specific asset has cost to maintain, whether it is cheaper to repair or replace, or which asset class consumes the most maintenance budget.

Audit preparation is a manual scramble

Preparing for an asset audit means reconciling spreadsheets from operations, matching them to depreciation schedules in accounting and hoping the physical assets match the records. A maintained operational register can reduce that reconciliation.

No disposal or write-off documentation

Assets are scrapped, sold or written off without finance knowing until the next audit. There is no documented disposal process, no recorded proceeds and no updated depreciation schedule. The balance sheet carries ghost assets.

One platform

Depreciation, recorded costs and audits with the asset record

MapTrack keeps configured financial fields with operational asset, assignment, form and service records. Confirm accounting delivery, required reports and exports separately.

Automated depreciation

Straight-line and diminishing-value depreciation calculated from configured fields. Current guidance documents an owner-only report; disposal and revaluation do not automatically create a financial event.

Explore automated depreciation

Recorded work-order costs

Record task time and manual work-order cost lines. Confirm any acquisition, operating or compliance-cost aggregation, cost-per-hour trend or repair-versus-replace report.

Explore recorded work-order costs

Scan-based audit records

Run scan-based audits and record discovered and missing assets. Confirm the evidence format and any audit-result export your internal or external auditor requires.

Explore scan-based audit records

Accounting integration

Accounting integrations are partner-delivered. Confirm the Xero objects, direction, cadence, ownership and current delivery status before relying on it.

Explore accounting integration

Depreciation

Depreciation calculated from configured asset values

Configure acquisition cost, useful life, residual value and a supported depreciation method on the asset record. Current product guidance documents an owner-only depreciation report; confirm any event-driven update, export or accounting treatment separately.

Straight-line and diminishing-value methods
Configured acquisition cost, useful life and residual value
Owner-only depreciation report in current public guidance
Disposal, revaluation and impairment processes confirmed separately
Required accounting and tax exports confirmed before rollout

Depreciation tracking

Cost visibility

Record work-order time and cost lines with the asset

MapTrack work orders can record task time plus manual part, external and other cost lines. Confirm any asset-level aggregation, total-cost-of-ownership calculation or replacement-planning report before relying on it.

Task time recorded on work orders
Manual part, external and other cost lines
Completed work retained in asset service history
Configured custom fields for internal references
Required roll-ups and financial reports confirmed separately

Cost tracking

Finance meets operations

One platform for finance and field teams

MapTrack keeps submitted forms, recorded assignments and work-order activity with the asset record. Finance can use configured depreciation fields and recorded work-order costs, while required financial reports and integrations must be confirmed separately.

Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them. Use the documented workspace roles and test the required site, division or contractor access before rollout.

Depreciation Cost tracking Xero integration

Depreciation

Configured asset values

Work orders

Recorded time and cost lines

Accounting

Confirm integration delivery

Plan terms

confirm current entitlements

Asset financial data you can trust

Configured depreciation, recorded work-order costs and scan-based audit results with the asset record. Confirm accounting integration delivery and required reports before rollout.

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How finance teams roll out MapTrack

Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.

Pilot

Import assets and configure depreciation

Upload a pilot asset register with acquisition costs, useful life and residual values. Configure supported depreciation methods, then confirm any Xero objects, direction, cadence and ownership before connecting an accounting delivery.

Configure

Set up cost tracking

Test task-time entry plus manual part, external and other work-order cost lines. Configure any internal-reference fields, then verify the exact filters, report and export finance requires.

Expand

Launch with operations

As field teams submit forms and complete work orders, verify which history and manually entered costs appear on the asset. Test depreciation and any accounting delivery against one controlled asset before expanding.

Expand

Expand and optimise

Run a scan-based asset audit, review discovered and missing results and confirm the evidence format. Validate any year-end export or capital-planning report separately before relying on it.

Key features for finance teams

Related MapTrack capabilities for configured depreciation, work-order costs, audits and integration scoping.

Asset depreciation Cost tracking Audits & stocktakes Reporting & dashboards Integrations & API Asset transfers

Trust your asset data

Every audit starts with one question: do we trust the asset register?

MapTrack keeps configured depreciation fields, submitted forms, service history and recorded work-order costs with the asset record. Confirm the financial reports, audit evidence and integration delivery your team requires.

Book a demo Xero integration

Frequently asked questions

Common questions about asset depreciation, cost tracking, Xero integration and financial reporting.

MapTrack keeps configured purchase and depreciation fields with the operational asset record, submitted forms, service history and recorded work-order costs. The record stays current when field and office teams complete each supported action; procurement, revaluation and disposal workflows must be configured and tested rather than assumed.

MapTrack supports straight-line and diminishing-value depreciation using configured acquisition cost, useful life and residual value. Current product guidance documents an owner-only depreciation report. Confirm any export, tax treatment or accounting-system delivery before relying on it.

Accounting integrations are partner-delivered. Confirm the Xero objects, direction, cadence, ownership and current delivery status directly with MapTrack before relying on it.

MapTrack audits let a team scan or search for assets and record discovered and missing results. Assignment, submitted form and service records also retain their own history. Current public guidance does not confirm an audit-result export or a financial event ledger, so confirm the evidence and export required by your auditor before rollout.

Work orders can record task time plus manual part, external and other cost lines, and completed work stays in the asset service history. Confirm any total-cost-of-ownership, cost-per-hour, capital-planning or repair-versus-replace report before relying on it.

Custom fields and tags can represent internal cost centre, department or project references on configured records. Confirm how each cost is entered, whether it can be reported or exported by those fields, and any accounting integration mapping before rollout.

Resources for finance teams

Feature pages, integrations and guides to help finance teams get accurate asset financial data.

Asset depreciation tracking

How MapTrack calculates depreciation from configured fields and exposes the current owner-only report.

Explore asset depreciation tracking

MapTrack + Xero integration

Confirm the Xero objects, direction, cadence, ownership and current partner-delivered integration status.

Explore maptrack + xero integration

Asset lifecycle management

Use configurable asset fields, depreciation and recorded history, then test the exact acquisition, disposal and replacement-planning process.

Explore asset lifecycle management

Get asset financial data you can trust

Use MapTrack for configured depreciation, recorded work-order costs and scan-based audits. Confirm accounting delivery and required reports before rollout. Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.