Fire equipment register
Every extinguisher and fire equipment item with its location, its service interval, its last result and its evidence on one record, so the due list is a route rather than a reminder.
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A position is not a unit, and audits ask about units
Most fire equipment spreadsheets are organised by position - level 2 kitchen, workshop door, plant room - because that is how you walk a building. It works until an item moves. A unit gets condemned and replaced, a fit-out shifts a position, a contractor swaps a cylinder rather than recharging it. Each of those is invisible to a register keyed on position: the row still exists, it still has a recent date, and it still reads as compliant. Keying the register on the unit instead, with location as one of its properties, means a swap is an event with a date rather than a silent overwrite. It also surfaces a pattern worth knowing - a position that has consumed three units in two years is telling you something about that location, not about the extinguishers.
- Practical consequence: You can answer "which physical unit was at this position in March" instead of "this position was checked in March".
- What we do not do: MapTrack does not service or certify fire equipment and does not set your intervals. It records what your servicing contractor did.
Routine check, periodic service and pressure test are three different obligations
AS 1851 does not define one interval per extinguisher; it defines different service activities, each with its own frequency and record. Teams that flatten this into a single "last inspected" column lose the ability to tell whether the overdue item is an internally assigned check or work that needs a suitably qualified contractor. The two can have very different lead times. Holding each service activity on its own schedule keeps the obligations separable, so the due list can be filtered into what your procedure assigns internally and what needs a contractor booked.
The problem
Fire equipment inspection is the compliance job most likely to be technically done and practically unprovable. The checks happen, usually by a contractor, and the tags on the units say so. But the register is a spreadsheet of positions rather than units, the service reports are PDFs in an email folder, and nothing connects the two. So when a unit is swapped during a fit-out, or a position quietly loses its extinguisher, the spreadsheet keeps saying the site is compliant. The gap only surfaces at an audit, or worse.
How MapTrack addresses it
MapTrack holds each unit as its own asset, with its location, its service interval, its results and its evidence attached. Complete checks on mobile and the result lands on the unit rather than in a separate log. Recurring schedules and due alerts produce the round before a contractor attends. Because history is per unit, you can see that a position has been through three extinguishers in two years - a signal a date column cannot show. The same register holds test and tag, calibration and lifting gear, so fire equipment is not its own system with its own spreadsheet.
How it works
- 1
Register units, not just positions
Each extinguisher is an asset with its own identifier, with location as a property of the unit. That is what survives a swap or a fit-out.
- 2
Label and scan
A QR label on the unit opens its record, so a walk-round is a scan rather than a search through a list.
- 3
Record the check against the unit
Complete the form on mobile. Result, photo and timestamp attach to that specific item, including a fail or a discharge.
- 4
Work the due list per site
Filter by next due and site to produce the round. Due and overdue alerts mean nothing depends on someone remembering.
What sits on each unit
The unit and its compliance history stay together, which is what makes the register auditable rather than merely current.
Identity and current location
Serial or asset ID, type and where it is now, so a swap or a move is recorded rather than overwritten.
Service interval and next due
Per unit and per service level, with due and overdue alerts and filtering by site.
Results, photos and reports
Each check with its evidence, plus the contractor service report attached to the item it covers.
Asset documents & certificatesOffline capture on site
Plant rooms, basements and remote sites are exactly where signal fails. Already-loaded forms and work orders can be completed offline and sync later; setup and schedules still need a connection.
Offline inspectionsWhy a unit-level register beats a position spreadsheet
Swaps stop being silent
Replacing a unit is an event with a date, not an overwrite of a row that still reads as compliant.
Service levels stay separable
A routine check and a periodic service have different lead times. One column cannot tell them apart.
A walk-round is a scan
A QR label opens the unit, so checking a building is not a search through a list of positions.
One register for all recurring checks
Fire equipment, test and tag, calibration and lifting gear on the same system rather than four.
The same shape, applied to other recurring checks
The instruments this recordkeeping sits under
Routine service intervals for fire protection equipment, and the records that go with them, are set by the instruments below rather than by MapTrack. We support the digital recordkeeping; the servicing and the compliance judgement stay with your competent person and your servicing contractor. Check local record-retention rules too: buildings covered by the NSW requirements currently need the AS 1851-2012 hard-copy record kept on site.
Check the current source
- Model WHS Regulations (Safe Work Australia)
- AS 1851-2012 record-keeping requirements for building owners (NSW Government)
- AS 1851-2012, Routine service of fire protection systems and equipment (Standards Australia)
MapTrack keeps the records these standards ask you to keep. It does not certify your work or make you compliant, and the current text of each instrument is the authority.
Track every extinguisher, every inspection
Full access to every feature. No credit card required. Per-asset pricing so you scale as your fleet grows.
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Frequently asked questions
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Compliance · Forms · Fire extinguisher inspection checklist template · Pricing