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Asset lifecycle management software

Keep the operational record together from acquisition through active use and write-off. Track assignments, files, forms, maintenance and service history, then configure the owner-only depreciation report from your asset fields.

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4.9★ G2current G2 rating

Depreciationowner-configured report

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Lachlan McRitchie

GM of Operations

Updated 23 August 2026

Trusted by construction, mining and field service teams

15 reviews on G2 · 17 reviews on Capterra

What we track

Asset classes across their operational life

Use one asset register across the asset classes in scope, then configure the fields and workflows each class needs.

Heavy plant & earthmoving equipment
Vehicles, utes & fleet assets
Power tools & portable equipment
IT assets (laptops, servers, phones)
HVAC, mechanical & building services
Safety & compliance equipment
Medical & laboratory instruments
Office furniture & fixtures
Generators, pumps & temporary plant
Leased & hired equipment
Facilities & building infrastructure
Specialist tooling & calibrated instruments

The challenge

Why businesses overspend on assets they don't understand

Most organisations know what they paid for an asset but have no idea what it actually costs to own, operate and maintain. Depreciation lives in accounting spreadsheets disconnected from the asset's real condition, location and usage, making every capital decision harder than it should be.

Depreciation tracked in spreadsheets disconnected from asset data

Finance may maintain depreciation schedules separately from operational asset records. The owner-configured depreciation report can calculate from mapped asset fields, while your organisation remains responsible for accounting treatment and reconciliation.

No visibility on total cost of ownership

Acquisition cost is recorded, but maintenance spend, operating costs and downtime are scattered across invoices, work orders and someone's memory. Without aggregated TCO data, you can't benchmark asset classes, identify cost outliers or budget accurately for replacements.

Repair-vs-replace decisions made on gut feel

When an asset breaks down, the decision to repair or replace is made without data. No current book value, no cumulative maintenance cost, no utilisation history. Assets are either replaced too early (wasting capital) or run to catastrophic failure (costing more in downtime and emergency repairs).

Assets sitting idle with utilisation unknown

Without utilisation data, you don't know which assets are overworked and which are sitting idle. Underused assets tie up capital and depreciate without generating value. Overused assets fail prematurely. Purchasing decisions are based on requests rather than actual need.

Disposal and write-off processes are informal

Assets are scrapped, sold or written off without a documented process. The asset register doesn't reflect reality. Finance discovers disposed assets months later during audits. There's no trail for insurance claims, tax deductions or compliance reporting.

One platform

Lifecycle, depreciation and utilisation. Not three separate tools

MapTrack keeps operational asset records, maintenance history, owner-only depreciation reporting and asset-performance reporting in the same product. Confirm any accounting, TCO or disposal workflow separately.

Full lifecycle visibility

Keep the current asset record, assignment, status, files, forms and maintenance history together from acquisition through active use and write-off.

Explore full lifecycle visibility

Depreciation & cost tracking

Configure the owner-only depreciation report from mapped asset fields. Record parts, labour and external costs on work orders and service entries without presenting them as a complete TCO roll-up.

Explore depreciation & cost tracking

Utilisation & replacement planning

Use the owner-only Asset Performance report alongside service history and configured depreciation data to support a separately defined replacement review.

Explore utilisation & replacement planning

Lifecycle register

Asset register and lifecycle tracking from day one

Configure the asset fields your team needs, then keep assignments, forms, files, maintenance and status changes with the asset record. Use supported custom fields for acquisition, warranty and useful-life data where required.

Configurable asset register with supported custom fields
Documented statuses including available, deployed and written off
QR identification and supported external-barcode confirmation
Assignment and transfer history with timestamps
Document attachments - invoices, warranties, certificates

Asset tracking

Condition & cost

Review condition and recorded costs by asset

Use published forms for condition evidence, the configured depreciation report for book-value context and work-order or service records for recorded costs. Define the repair-or-replace rule outside the product and review these records together.

Configured condition responses in published forms
Straight-line, declining-balance and sum-of-years report methods
Parts, labour and external costs recorded on work orders
Replacement reviews based on your own defined decision rule
Configured forms can capture photos and timestamps

Depreciation tracking

Total cost of ownership

Keep recorded maintenance costs with the work

Record parts, labour, external and other costs on work orders, and labour or material costs on service entries. Confirm any cross-record aggregation or complete TCO calculation separately.

Work orders with parts, labour and external costs recorded
Service entries can include labour and material costs
Owner-only Asset Servicing and Asset Performance reports
Configured notification email to selected Person records
Service history available on the relevant asset

Cost tracking

Finance meets operations

One platform for finance and field teams

MapTrack gives field teams scanning, forms and work-order workflows while account owners can review configured depreciation and asset-performance reports. Confirm the finance handoff and access model before rollout.

Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them. Use the documented workspace roles and test the required site, division or contractor access before rollout.

Depreciation Cost tracking Integrations

Depreciation

Straight-line & declining balance

Recorded costs

Work orders and service entries

Utilisation

Owner-only performance report

Plan terms

confirm current entitlements

Keep records from acquisition through active use

Keep operational records together, configure the depreciation report and review utilisation without overstating TCO or disposal workflows.

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30-day trial
No credit card required
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Get started

How teams roll out asset lifecycle tracking

Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.

Pilot

Import your asset register

Import supported asset fields and active custom fields, then configure files, depreciation-report mappings and workflows separately.

Configure

Configure depreciation & costs

Map purchase date, purchase price, useful-life and residual-value fields in the owner-only depreciation report. Confirm any accounting-system exchange separately.

Expand

Set up field workflows

Configure QR labels for identification, published forms and maintenance schedules, then test the exact field workflow with one asset class.

Expand

Roll out to teams

Assign the documented roles, test field access and confirm which owner-only reports finance needs before expanding to more asset classes or locations.

Key features for asset lifecycle management

Operational asset records, owner-configured depreciation reporting and maintenance workflows, with financial boundaries confirmed separately.

Asset depreciation tracking Recorded costs & TCO boundary Asset tracking & QR scanning Form-based condition evidence Maintenance & work orders Service history Utilisation analytics GPS & telematics scoping Asset transfers Maintenance scheduling Compliance & certificates Integrations & API

Know what you own

Keep the records needed for an informed asset review together

Use configured depreciation, asset-performance, service and work-order records as inputs to your own financial and replacement process.

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Frequently asked questions

Common questions about asset lifecycle management, depreciation tracking and total cost of ownership.

Asset lifecycle management software keeps the operational records for an asset together from acquisition through active use and write-off. MapTrack connects the asset register with assignments, files, forms, maintenance and service history. Account owners can also configure a depreciation report from mapped asset fields.

An account owner can configure the depreciation report by mapping purchase date, purchase price, useful-life and residual-value custom fields, then choosing straight-line, declining-balance or sum-of-years calculation. Confirm the accounting and tax treatment with your adviser before using the result for financial reporting.

Work orders can record parts, labour, external and other costs, while service entries can record labour and material costs. MapTrack does not currently document a complete total-cost-of-ownership roll-up across acquisition, insurance, operating and compliance costs, so confirm the required calculation and reporting workflow before relying on it.

MapTrack can keep depreciation-report data, service history, recorded work-order costs, forms and asset-performance information available for review. It does not currently document automatic repair-or-replace thresholds or replacement alerts, so define the decision rule outside the product and validate the fields needed to support it.

The owner-configured depreciation report supports straight-line, declining-balance and sum-of-years calculation. The configuration maps purchase date, purchase price, useful-life and residual-value fields at report level. Confirm any export or accounting-system handoff before relying on it.

The owner-only Asset Performance report shows utilisation over time. Assignment, meter and supported GPS records can provide additional operational context. Confirm any automatic telematics feed and any replacement threshold separately before relying on it.

Assets include a written-off status, and supporting notes and files can stay with the asset record. MapTrack does not currently document a dedicated disposal, sale, trade-in, proceeds or depreciation-close-out workflow, so confirm those requirements before rollout.

A current asset register, service history and utilisation report can support purchasing, redeployment and maintenance decisions. The financial effect depends on the process and data quality, so measure the result against a defined baseline rather than assuming a saving.

MapTrack provides on-demand exports on supported surfaces and documented public API resources for assets, categories, custom fields, locations, people and account users. Finance or ERP exchange beyond those resources requires separately scoped integration work.

Setup time depends on the quality of the existing data, label rollout, workflows and number of people involved. Start with one asset class or site, test one field workflow, then expand after the first crew is working reliably.

Resources for asset lifecycle management

Guides, calculators and feature pages relevant to asset depreciation, cost tracking and lifecycle optimisation.

Asset depreciation tracking

How account owners configure depreciation calculations from mapped asset fields.

Explore asset depreciation tracking

Recorded costs and TCO boundary

Record parts, labour, external and other work-order costs, with TCO requirements confirmed separately.

Explore recorded costs and TCO boundary

Equipment utilisation

Review asset utilisation over time in the owner-only Asset Performance report.

Explore equipment utilisation

Depreciation calculator

Free straight-line and diminishing value depreciation calculator with ATO effective life data and PDF export.

Explore depreciation calculator

Enterprise asset management

Evaluate multi-location workflows, documented roles and required integrations before enterprise rollout.

Explore enterprise asset management

Service history

Keep recorded maintenance and service entries with the asset for operational review.

Explore service history

Manage assets from purchase to disposal

Keep operational asset records together and configure depreciation reporting without assuming a complete TCO or disposal workflow. Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.