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Pre-start inspection software

Replace paper pre-start checklists with configured digital forms and separately tested corrective follow-up against the asset record.

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4.9★ G2current G2 rating

Mobile formsphotos, notes and signatures

Plan termsconfirm current entitlements

Lachlan McRitchie

GM of Operations

Updated 23 August 2026

Trusted by construction, mining and field service teams

15 reviews on G2 · 17 reviews on Capterra

The challenge

Paper checklists create compliance gaps you cannot see

Paper pre-start forms get lost, get wet, get ignored. Even when completed, nobody reviews them until an incident triggers an investigation. By then, the trail is cold and the evidence is missing.

Paper forms lost, incomplete or illegible

Paper checklists may be difficult to retrieve or link to the right asset. Submitted digital forms stay against the asset record, with retention and evidence requirements confirmed before rollout.

Defects reported but never actioned

A paper fault can sit unseen while a machine stays in use. A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout. Your team defines and tests the operational isolation and return-to-service process.

Inspection evidence lacks context

A configured form can capture the submission timestamp, creator, photos, signatures and optional geolocation. These are evidence inputs, not proof that an inspection met the procedure or applicable duty.

Compliance gaps invisible until an incident

The Primary Owner can review custom-form submission metrics and export submissions to CSV or Excel. Confirm required asset, site, date and overdue filters in a pilot.

One platform

Pre-starts, defect management and compliance in one place

Keep submitted pre-start forms against the asset record, then configure and test corrective work separately for selected results.

Mobile pre-start checklists

Operators identify the asset, complete a digital checklist with pass/fail items and photo evidence, and submit the result. Previously loaded forms and work orders can be completed offline within documented boundaries, then synced after reconnection. Creation, setup, imports, exports and server-side automations need a connection.

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Configured defect follow-up

A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout. Configured notification actions send email to selected Person records with a valid email address. Your team defines and tests the operational isolation and return-to-service process.

Explore configured defect follow-up

Submission metrics and export

The Primary Owner can review custom-form submission metrics and export submissions to CSV or Excel. Confirm overdue logic, filters and evidence-pack requirements in a pilot.

Explore submission metrics and export

Custom checklist builder

Build forms from scratch, start with a template or use AI generation from a description or supported document. Configure pass/fail, photo, signature and conditional fields for the intended procedure.

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Mobile inspections

Identify, inspect and submit from the field

A QR scan identifies the asset record. The operator deliberately opens the relevant configured form, completes its fields and submits it. The submission records its creator and timestamp; photos, signatures and geolocation are captured only when configured and provided.

QR scan identifies the asset record
Configured pass/fail and photo fields
Previously loaded forms can be submitted offline
Submission creator and timestamp retained
Configured form submitted against the asset

Pre-start inspections

Defect workflow

Configure the path from defect to corrective work

Configured follow-up from selected form results
Photo evidence and operator notes stay with the asset record
Operational isolation and return-to-service process tested before rollout
Configured email notifications to selected Person records
Corrective task or work order created only after the tested action

Maintenance

Built for field teams

Pilot pre-start inspections, then expand deliberately

Start with one asset category, one configured form and one field team. Review submission metrics and exported evidence, then expand after the workflow meets the defined procedure.

Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them. Use the documented workspace roles and test the required site, division or contractor access before rollout.

Pre-start inspections Forms & checklists Compliance

Mobile

Field inspection forms

Offline forms

Submit after reconnection

Photos

Configured evidence field

Plan terms

confirm current entitlements

Replace paper pre-starts with digital inspections

Configured checklists, evidence fields and separately tested defect follow-up for operators, supervisors and safety teams.

Start free trial

30-day trial
No credit card required
Confirm current plan scope

Get started

How teams roll out digital pre-start inspections

Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.

Pilot

Configure checklists

Start with a template, build a custom form or use AI generation. Verify each field, configure required evidence and separately test any follow-up action.

Validate

Label assets

Apply suitable QR labels to the pilot assets. A scan identifies the asset record; the operator then deliberately opens the relevant form.

Expand

Train and launch

Open MapTrack in a supported browser or install the browser-based web app. Test identification, form submission, sync and configured follow-up with the pilot team. Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.

Key features for pre-start inspections

Supported workflows for digital inspections, configured evidence and separately tested corrective follow-up.

Pre-start inspections Forms & checklists (AI)Compliance & inspections Maintenance & work orders QR code tracking Field web app

Stop the paper trail

Keep submitted pre-start records with the asset

MapTrack retains the submission creator, timestamp and configured evidence fields against the asset record. A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout.

Book a demo View templates

Frequently asked questions

Common questions about digital pre-start inspections, defect reporting and compliance.

Pre-start inspection software replaces paper checklists with digital forms that operators complete on a mobile device before using equipment. Each submitted inspection can capture pass/fail results, photos, signatures and timestamps against the asset record. A failed submission doesn’t create follow-up work by default. A workspace owner can configure a form-submission automation to create a task or work order from selected results. Test the trigger, conditions and action with one controlled submission before rollout. MapTrack keeps the inspection result and corrective work with the asset record. Define and test the operational isolation and return-to-service process before rollout. Previously loaded forms and work orders can be completed offline within documented boundaries, then synced after reconnection. Creation, setup, imports, exports and server-side automations need a connection.

Custom forms can be linked to relevant asset categories, including plant, vehicles and other equipment. Start with an available template or build a form, then have the responsible person verify every field against site procedure, manufacturer guidance and applicable obligations.

Previously loaded forms can be submitted offline. Once a work order is loaded on the device, crews can complete its procedures and checklists, record per-asset pass or fail outcomes, add time and costs, and move it to Completed before syncing after reconnection. Creating or first loading a work order, assignments, audits, setup, imports, exports and server-side automations need a connection. Test the exact field workflow before rollout.

MapTrack supports configured inspection records and separately configured corrective work. These are evidence inputs, not proof of compliance. Confirm required fields, retention, access and evidence output with MapTrack and your WHS or legal adviser before relying on the workflow.

Completion time depends on the checklist, evidence requirements and field conditions. A scan identifies the asset. Assignment, return, transfer and audit actions are deliberate connected steps.

Resources for pre-start inspections

Templates, guides and feature pages to help you move from paper to digital pre-start inspections.

Pre-start inspection features

How MapTrack digital pre-start checklists work for heavy equipment, vehicles and plant.

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Vehicle pre-start checklist template

Free downloadable starting template. Verify every item against the vehicle, site procedure and applicable requirements.

Explore vehicle pre-start checklist template

Compliance & inspections

Review digital inspection records, then confirm the required WHS workflow with your compliance adviser.

Explore compliance & inspections

Move pre-start inspections off paper today

Run configured digital checklists, retain evidence inputs and test corrective follow-up against the defined procedure. Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.