Multi-site asset management software
Keep assets, saved locations, assignments, audits, forms and maintenance records together across sites, depots and warehouses.
GM of Operations
Trusted by construction, mining and field service teams
15 reviews on G2 · 17 reviews on Capterra
What we track
Every asset across every location
MapTrack manages the full range of assets that move across your sites, from tools and small equipment through to plant, vehicles and fixed infrastructure.
- Plant & heavy equipment
- Vehicles, utes & trailers
- Power tools & hand tools
- Generators, compressors & pumps
- Safety equipment & PPE
- IT assets & electronics
- Scaffolding & access equipment
- Testing & calibration instruments
- Fixed assets & infrastructure
- Hire & rental equipment
- Spare parts & consumables
- Containers & storage units
The challenge
Why multi-site asset management breaks down
When assets are spread across multiple depots, warehouses and job sites, spreadsheets and site-level systems can't keep up. Visibility is fragmented, transfers happen without records, compliance varies by location, and duplicate purchases erode your budget.
Siloed visibility across locations
Each site may run its own spreadsheet, storeroom list or local system. A shared register makes supported asset and saved-location records available for review in one place.
Assets lost between site transfers
Informal movements may leave no useful custody record. Deliberate assignment, return and reassignment actions can record the person, saved location and timing, while receiving approval needs separate confirmation.
Inconsistent compliance across locations
One site runs thorough pre-starts and inspections. Another doesn't. Compliance standards vary by site manager, not by policy. When an auditor arrives, some sites have evidence and others are scrambling. Centralised compliance that works the same everywhere is difficult without a shared system.
Duplicate purchases across sites
Without a shared register, one site may not check equipment recorded at another location before purchasing. Measure any avoided purchase against a defined baseline rather than assuming a result.
No cross-site reporting or benchmarking
Comparing records across sites may require manual reconciliation. Confirm the exact site dimensions, metrics and exports needed before replacing an existing report.
One platform
Asset records, assignments and forms across one workspace
Keep the central asset register, saved locations, deliberate assignments, forms and maintenance records together across the workspace.
Centralised visibility
Use one register and saved locations for assets across the operation. Use the documented workspace roles and test the required site, division or contractor access before rollout.
Explore centralised visibilityAssignment history
Record deliberate assignment, return and reassignment actions against people and saved locations. A scan identifies the asset. Assignment, return, transfer and audit actions are deliberate connected steps.
Explore assignment historyConsistent compliance
Configure shared custom forms for the relevant asset categories and retain submitted records against the asset. Confirm site-level due-date and reporting needs before rollout.
Explore consistent complianceAssignments
Assignments and saved locations
Use deliberate assignment, return and reassignment actions to record custody against a person, a saved location, or both. A scan identifies the asset. Assignment, return, transfer and audit actions are deliberate connected steps. Confirm any receiving, approval or condition handover before rollout.
- Deliberate assignment, return and reassignment actions
- Custody recorded against people and saved locations
- Asset register filters for operational review
- Connected audits targeting a location or person
- Assignment history retained against the asset
Visibility
Alerts and visibility across every location
Review current register, task and maintenance records across the workspace. Configured notification actions send email to selected Person records with a valid email address. Current public guidance confirms notification email and Create task. Confirm any other automation action before relying on it.
- Asset register with saved locations
- Task and maintenance status views
- Configured email actions to selected Person records
- Configured Create task actions
- Report scope confirmed in a pilot
Maintenance
Consistent maintenance across every site
Choose and test the schedule trigger and manual, per-asset automatic or batch generation mode. A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout. Service history remains with the asset as its saved location or assignment changes.
- Maintenance schedules and task templates in the workspace
- Time or meter maintenance triggers
- Work orders assigned and completed on mobile
- Task filters for current maintenance status
- Service history stays on the asset
Enterprise-ready
Built for multi-site operations
MapTrack provides phone and tablet workflows for teams working across depots and job sites. Previously loaded forms and work orders can be completed offline within documented boundaries, then synced after reconnection. Creation, setup, imports, exports and server-side automations need a connection.
Use the documented workspace roles and test the required site, division or contractor access before rollout. Confirm SSO provider support, provisioning, role mapping, enforcement and setup ownership before rollout. Confirm the required hosting location and data-residency arrangement directly with MapTrack before procurement. Confirm current plan terms and user entitlements before rollout.
Roles
Test the intended workflow
Offline work
Complete after first load
SSO
Confirm workspace configuration
Plan terms
Confirm current entitlements
Track every asset across every site and depot
Keep the central register, saved locations, assignments, forms and maintenance records together, then test site access and reporting.
- 30-day trial
- No credit card required
- Confirm current plan scope
Get started
How multi-site teams roll out MapTrack
Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.
Pilot site setup
Import asset records, configure saved locations and assign the least access each person needs. Test the exact site workflow because roles are account-wide.
Workflows & compliance
Configure forms, maintenance schedules and audit processes for the pilot. Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.
Field team rollout
Give the pilot team access, then test QR identification, forms, assignments, audits and work orders on their devices before expanding.
Expand to all sites
Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.
Key features for multi-site asset management
Asset-register, assignment, audit, form and maintenance workflows to test across a multi-site workspace.
One source of truth
The cost of fragmented asset data grows with every site you add
MapTrack keeps supported records together across the workspace. Test account-wide roles, site workflows and report filters before expansion.
Frequently asked questions
Common questions about managing assets across multiple sites, depots and locations.
Resources for multi-site operations
Guides, calculators and pages relevant to managing assets across multiple locations.
Construction asset management
How construction teams track plant, tools and equipment across projects and sites.
Explore construction asset managementEnterprise solutions
Confirm identity, access, hosting and security requirements before a large multi-site rollout.
Explore enterprise solutionsROI calculator
Calculate how much asset loss, duplicate purchases and downtime cost your organisation each year.
Explore ROI calculatorAssignments and returns
Review deliberate assignments, returns and reassignments, then confirm any receiving or approval workflow.
Explore assignments and returnsMulti-site equipment tracking
Use case: managing equipment across multiple depots, warehouses and job sites.
Explore multi-site equipment trackingCompare MapTrack
See how MapTrack compares to other asset management platforms for multi-site operations.
Explore compare maptrackExplore
- Pricing
- Book a demo
- MapTrack vs Asset Panda
- Alternative to Asset Panda
- Alternative to spreadsheets
- Asset transfers
- Compliance
- Construction
- Vehicle pre-start checklist
- Hardware store
Other industries we serve
- Construction
- Civil contractors
- Plumbing contractors
- Electrical contractors
- HVAC contractors
- Landscaping
- Building services
- Mining and resources
- Oil and gas
- Industrial maintenance
- Facilities services
- Fleet and transport
- Government and councils
- Manufacturing
- Energy and utilities
- Infrastructure
- Education
- IT assets
- Aviation
- Fire safety and protection
- Agriculture
- Transport and logistics
- Water utilities
One view across every site
Keep asset, saved-location, assignment, form and maintenance records together across the workspace, with site access and reporting tested before rollout. Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.
Assignments · Compliance · Maintenance · Enterprise & SSO · Multi-site equipment