Compliance management for safety managers
Run pre-start inspections, test-and-tag, calibration tracking and safety audits on mobile, with evidence and corrective work kept against each asset record.
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Trusted by construction, mining and field service teams
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What we track
What you'll manage as a safety manager
MapTrack can keep configured inspection, document, maintenance and corrective-work records together for safety-team review.
- Daily pre-start inspections
- Test-and-tag compliance
- Fire safety equipment inspections
- Scaffold & height safety checks
- Calibration tracking & certificates
- Harness & PPE inspections
- Safety walkthroughs & audits
- Configured condition-assessment forms
- Compliance certificate management
- Configured defect follow-up
- Custom-form submission metrics
- CSV or Excel submission export
The challenge
Why safety managers struggle with asset compliance
Safety managers are responsible for ensuring every asset in the organisation is inspected, compliant and safe for use. But when inspection data lives on paper, compliance records are scattered and failed items don't trigger follow-up, the risk compounds with every site and every asset.
Chasing crews for pre-start completions
You know pre-starts need to be done, but getting consistent completion across every crew, every site, every day is a constant battle with paper systems. You can't enforce what you can't see.
No visibility on overdue inspections
Test-and-tag, calibration certificates and periodic inspections have different due dates across hundreds of assets. Spreadsheets can't alert you proactively. You find out something's overdue when an auditor asks for it.
Paper forms get lost or are incomplete
Paper pre-start forms may be illegible, incomplete or difficult to link to the asset. A submitted digital form retains its configured evidence against the asset record.
Can't produce compliance evidence on demand
When a client, principal contractor or regulator asks for evidence, scattered records take time to assemble. Confirm the exact search, retention and CSV/Excel submission-export workflow needed before rollout.
Failed inspections don't trigger remediation
A failed pre-start item gets noted on paper, but the defect isn't systematically tracked through to rectification. Without a defined follow-up process, defects can remain unresolved, creating safety and liability risk.
One platform
Inspections, visibility and follow-up in one system
Replace supported paper workflows with configured digital forms, evidence records and separately tested corrective-work actions.
Digital inspections on mobile
Pre-starts, inspections and safety checklists can be completed on phones and tablets and submitted against the asset record. Previously loaded forms and work orders can be completed offline within documented boundaries, then synced after reconnection. Creation, setup, imports, exports and server-side automations need a connection.
Explore digital inspections on mobileCompliance visibility
The Primary Owner can review custom-form submission metrics and export submissions to CSV or Excel. Confirm the required overdue logic, site filters and evidence pack in a pilot.
Explore compliance visibilityConfigured follow-up
A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout. Configured notification actions send email to selected Person records with a valid email address. Your team defines and tests the operational isolation and return-to-service process.
Explore configured follow-upForm builder
Build inspection forms in minutes with AI
Describe the inspection you need and MapTrack's AI form builder generates a structured digital form with relevant checklist items, pass/fail fields, photo prompts and sign-off sections. Upload existing paper forms for digitisation, or build from scratch. Publish to specific asset types so operators always get the right form when they scan.
- AI form builder from description or standard reference
- Upload paper forms for automatic digitisation
- Link forms to specific asset types and categories
- Pass/fail items, photo prompts and digital signatures
- Previously loaded forms can be submitted offline
Defect management
Configured condition and defect forms
Use a configured custom form to capture condition observations, photos, notes and a chosen severity field against the asset record. A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout. Your team defines and tests the operational isolation and return-to-service process.
- Photo and note fields configured for the workflow
- Severity and category fields chosen by the owner
- Configured follow-up from selected results
- Corrective tasks retained after creation
- Submitted forms retained against the asset
Evidence
Keep inspection evidence with the asset record
Submitted forms, files, tasks and asset history can provide evidence inputs. The Primary Owner can review custom-form submission metrics and export submissions to CSV or Excel. Confirm required search, filters, retention and evidence-pack output before rollout.
- Submitted forms retained against the asset record
- CSV or Excel custom-form submission export
- Primary Owner submission metrics
- Configured email or task actions after testing
- Creator, timestamp and configured evidence fields
Field-ready
Built for field inspections
Safety inspections happen on-site. MapTrack provides phone and tablet workflows for identifying assets, completing inspections and recording evidence. Previously loaded forms and work orders can be completed offline within documented boundaries, then synced after reconnection. Creation, setup, imports, exports and server-side automations need a connection.
Confirm current plan terms and user entitlements for every operator, technician and supervisor before rollout.
Browser or PWA
No app-store download
Offline forms
Submit after reconnection
QR scan
Identify the asset record
Role access
confirm current entitlements
Inspection records and configured corrective follow-up
Configure the forms, evidence fields and follow-up actions your safety procedure requires, then test the complete workflow.
- 30-day trial
- No credit card required
- Confirm current plan scope
Get started
How safety managers roll out MapTrack
Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.
Build inspection forms
Use the AI form builder from a description or supported uploaded document, or build the form manually. Review every generated field and configure the form for the intended asset categories.
Configure compliance rules
A failed submission doesn’t create follow-up work by default. Configure and test any task or work-order automation before rollout. Configured notification actions send email to selected Person records with a valid email address.
Roll out to field teams
Attach QR labels, give operators the required role and test identification, form completion and sync on their devices. Setup depends on data quality, labels, workflows and team size. Start with one asset class or site, test one field workflow, then expand.
Monitor and expand
Review custom-form submission metrics and exported submissions, identify workflow gaps and expand only after the pilot evidence meets the defined procedure.
Key features for safety managers
Everything a safety or compliance professional needs to manage inspections, evidence and follow-up in one platform.
Close the gaps
Compliance gaps don't fix themselves, but they do get found by auditors
MapTrack keeps configured inspection records and separately configured corrective work together. Your procedure and compliance adviser determine whether that evidence meets the applicable obligation.
Frequently asked questions
Common questions from safety and compliance managers about asset inspections and compliance tracking.
Resources for safety managers
Guides, features and use cases relevant to safety compliance and inspection management.
Compliance & inspections
How MapTrack helps teams manage compliance, inspections and safety evidence across their asset fleet.
Explore compliance & inspectionsPlant compliance
Keep registered plant, equipment and vehicles compliant across an active project portfolio.
Explore plant complianceFire extinguisher inspections
Configure and test fire-extinguisher inspection forms, due-date fields and any required follow-up action.
Explore fire extinguisher inspectionsTest and tag
Capture test-and-tag dates, results, files and next-due fields, then confirm the required reminder workflow.
Explore test and tagPre-start inspections
Build and run mobile pre-start forms against assets, with separately configured follow-up from selected results.
Explore pre-start inspectionsFor operations managers
How operations managers review asset, assignment, maintenance and entered cost records.
Explore for operations managersExplore
- Pricing
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- MapTrack vs Asset Panda
- Alternative to Asset Panda
- Alternative to spreadsheets
- Pre-start inspections
- Compliance
- Construction
- Vehicle pre-start checklist
- Hardware store
Other industries we serve
- Construction
- Civil contractors
- Plumbing contractors
- Electrical contractors
- HVAC contractors
- Landscaping
- Building services
- Mining and resources
- Oil and gas
- Industrial maintenance
- Facilities services
- Fleet and transport
- Government and councils
- Manufacturing
- Energy and utilities
- Infrastructure
- Education
- IT assets
- Aviation
- Fire safety and protection
- Agriculture
- Transport and logistics
- Water utilities
Safety compliance in your pocket
Run configured digital inspections, retain evidence inputs and test corrective follow-up against your own procedure. Confirm current pricing, plan inclusions, user entitlements, trial and subscription terms directly with MapTrack before relying on them.
Compliance · Pre-start inspections · Maintenance · Plant compliance · Test-and-tag