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Free emergency evacuation diagram template (PDF-ready). Plan a wall-mounted diagram to AS 3745 with exits, assembly area and validity date.

Jarrod Milford

Jarrod Milford

Commercial Director

Updated 5 July 2026
Also see:Compliance and inspections →Best inspection software →MapTrack vs SafetyCulture →

Updated 5 July 2026

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What is a emergency evacuation diagram?

An emergency evacuation diagram is the wall-mounted plan that shows people in a building where they are, where the exits are, and where to go in an emergency. Under AS 3745-2010, the Australian standard for planning for emergencies in facilities, a compliant diagram must include the designated exits, the location of fire and emergency equipment, the assembly area or areas, a clear you are here marker showing the reader's position, a legend of the symbols used, the direction of the diagram relative to the building, and a validity date. This template does not draw the diagram for you; it captures the detail needed to have one prepared and validated, and provides a record that it meets the standard.

Evacuation diagrams are a core part of a building's emergency plan and are one of the most visible signs that a facility is prepared. AS 3745-2010 sets out not just what a diagram must contain but how it should be displayed, that it must be oriented correctly to the viewer, and that it must be reviewed and validated at least every five years, or sooner if the building layout, exits or emergency equipment change. Getting the content right matters because a diagram that is out of date, poorly oriented or missing its assembly area can send people the wrong way in the moment that counts. Using this template to plan and check each diagram, and to record its validation, keeps the building's diagrams accurate and demonstrably compliant.

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Benefits of using this emergency evacuation diagram

  • Meets the standard: a checklist of the AS 3745 required elements means each diagram carries the exits, assembly area, legend and validity date it must have.
  • Correct orientation: recording the diagram's direction relative to the building ensures the you are here marker matches what the reader actually sees.
  • Nothing missed: capturing exits, equipment and assembly areas up front avoids the common failure of a diagram that omits a second exit or the muster point.
  • Validation on record: a documented validity date and review record shows the diagram has been checked within the five-year cycle the standard requires.
  • Consistent across a site: planning every diagram from the same template keeps symbols, assembly areas and wording aligned across a whole building or campus.
  • Ready for review: a completed detail and validation record gives your fire safety adviser or emergency planning committee a clear basis to sign off each diagram.

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What to include in a emergency evacuation diagram

This emergency evacuation diagram covers 10 key areas:

  • Building and location: site, level or area the diagram covers, and its mounting position
  • You are here marker position, matching where the diagram is mounted
  • Diagram orientation: the direction the diagram faces relative to the building
  • Designated exits shown from the diagram's location
  • Paths of travel to exits and to the assembly area
  • Location of fire and emergency equipment: extinguishers, hose reels, alarms, first aid
  • Assembly area or areas shown or clearly referenced
  • A legend explaining every symbol and colour used on the diagram
  • Validity date and the date the diagram was last validated
  • Emergency contact details and the name of the validating person or committee

How to use this emergency evacuation diagram

  1. Confirm the mounting location and orientation: Decide exactly where the diagram will be mounted, then set its orientation so that up on the diagram matches the direction the reader is facing at that spot. Getting orientation right is critical under AS 3745, because a correctly drawn diagram mounted the wrong way will point people in the wrong direction.
  2. Mark the you are here point and exits: Place the you are here marker at the diagram's mounting position and identify every designated exit reachable from there. Show the paths of travel to those exits clearly, so a person reading the diagram in an emergency can trace the quickest safe way out without interpretation.
  3. Add equipment and assembly areas: Record the location of fire and emergency equipment such as extinguishers, hose reels, alarms and first aid, and show or clearly reference the assembly area or areas. The assembly area is a required element, so a diagram that omits where people are meant to gather does not meet the standard.
  4. Build the legend and validity date: List every symbol and colour used on the diagram in a legend so the meaning is unambiguous, and record the validity date. AS 3745 requires the diagram to display a date, and the diagram must be reviewed at least every five years, so the date on the wall is part of compliance, not decoration.
  5. Validate, display and review: Have the completed diagram checked against the standard by your fire safety adviser or emergency planning committee, then display it at the confirmed locations at a legible size. Record the validation and set the next review, and repeat the check whenever exits, layout or emergency equipment change rather than waiting the full five years.

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How often should you complete this form?

Under AS 3745-2010, evacuation diagrams must be reviewed and validated at least once every five years. That is the maximum interval, not a target to drift towards, and the date should be visible on each displayed diagram.

Beyond the five-year cycle, a diagram must be updated whenever something it shows changes: a new or removed exit, a change to the building layout, a relocation of fire or emergency equipment, or a change to the assembly area. Treat any of those changes as a trigger to revise and revalidate the affected diagrams immediately, because an accurate current diagram is what makes an evacuation work, and a five-year rule is no help if the building changed last month.

Frequently asked questions

AS 3745-2010 sets out the elements a compliant evacuation diagram must include: a pictorial representation of the floor or area, the designated exits, the you are here location, the assembly area, the location of fire and emergency equipment, communication and warning equipment where relevant, a legend of the symbols used, the correct orientation relative to the building, and the diagram's validity date. The standard also covers how and where diagrams are displayed, that they must be oriented to the viewer, and that they are reviewed and validated at least every five years. It sits alongside the building's wider emergency plan and emergency response procedures.

AS 3745-2010 requires evacuation diagrams to be reviewed and validated at least every five years, and the validity date must be shown on the diagram. That five-year period is the maximum. In addition, a diagram must be updated and revalidated whenever the building layout, the exits, the paths of travel, the emergency equipment or the assembly area change, regardless of when the last review was done. In practice this means treating any significant change to the building or its emergency arrangements as a trigger to revise the affected diagrams straight away rather than waiting for the scheduled five-year review.

Under AS 3745-2010 the responsibility sits with the emergency planning committee, or the equivalent responsible person for the facility, working with the building owner or occupier. They are responsible for developing the emergency plan, ensuring compliant diagrams are prepared, displayed and kept current, and arranging the validation. In many buildings a fire safety adviser or a specialist provider prepares the diagrams, but accountability for having them in place and up to date rests with the facility. This connects to the legal duty to prepare and maintain an emergency plan under the model WHS Regulations (regulation 43), enacted in each state and territory (in Victoria, the equivalent duty is under the Occupational Health and Safety Regulations 2017).

An emergency plan is the full documented set of arrangements for responding to emergencies in a facility: the procedures, the roles such as wardens, the response to different emergency types, training and the evacuation strategy. An evacuation diagram is one component of that plan, the wall-mounted visual that shows occupants where they are, where the exits are and where to assemble. AS 3745-2010 covers both. The plan is the how and who behind the response, while the diagram is the at-a-glance guide displayed for everyone in the building. You need both, and the diagram should reflect the strategy set out in the plan.

Yes, it is completely free. Open it in your browser, then use Print and choose Save as PDF. You do not need a MapTrack account. If you want to move beyond paper, MapTrack keeps asset and location records with inspection history, so the review and validation dates for your evacuation diagrams and emergency equipment stay tracked. Start a free trial or book a demo to see how.

Applicable regulatory standards

This template aligns with the following regulations and standards:

  • AS 3745-2010 Planning for emergencies in facilities (evacuation diagram requirements)
  • Model WHS Regulations, regulation 43 (duty to prepare, maintain and implement an emergency plan) - enacted in each state and territory; in Victoria, the Occupational Health and Safety Regulations 2017 (Vic)
  • Model Work Health and Safety Act, as enacted in each state and territory (in Victoria, the Occupational Health and Safety Act 2004) - primary duty to ensure health and safety so far as is reasonably practicable
  • AS 1851-2012 Routine service of fire protection systems and equipment (referenced emergency equipment)

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  <p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#0E7490;margin:0;">Free template</p>
  <p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Emergency Evacuation Diagram</p>
  <ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
    <li style="margin:4px 0;">Building and location: site, level or area the diagram covers, and its mounting position</li>
    <li style="margin:4px 0;">You are here marker position, matching where the diagram is mounted</li>
    <li style="margin:4px 0;">Diagram orientation: the direction the diagram faces relative to the building</li>
    <li style="margin:4px 0;">Designated exits shown from the diagram's location</li>
    <li style="margin:4px 0;">Paths of travel to exits and to the assembly area</li>
    <li style="margin:4px 0;">Location of fire and emergency equipment: extinguishers, hose reels, alarms, first aid</li>
  </ul>
  <p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/emergency-evacuation-diagram-template" style="color:#071D49;font-weight:600;text-decoration:none;">Emergency Evacuation Diagram</a> by MapTrack</p>
</div>

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