Free hazard register template
Free hazard register template (PDF-ready). Track identified hazards from open to closed with risk ratings, controls and review dates. Download now.
Updated 3 May 2026
Hazard Register Template
Central register for tracking identified workplace hazards from open to closed with risk ratings and controls
Hazard Identification
Risk Assessment
Controls
Responsibility and Status
How to use: download the PDF, print or complete digitally on any device.
- PDF format, ready to print or fill on screen
- Use as-is or customise to suit your operation
- Go digital in MapTrack for photos, alerts and audit trails
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Key takeaways
- The MapTrack hazard register template contains 23 checks across 4 sections. Sections covered: Hazard Identification, Risk Assessment, Controls, Responsibility and Status.
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Used by construction, mining and field service teams
What is a hazard register template?
A hazard register is a central document used to record and track all identified workplace hazards from the point of identification through to close-out. MapTrack helps safety and operations teams maintain a live digital hazard register that links every entry to the relevant asset location or work area. Unlike a hazard observation card which captures a single point-in-time field observation, the hazard register is the ongoing log that tracks each hazard through risk assessment, control implementation, review and formal closure.
The WHS Act and WHS Regulations require a PCBU to identify hazards and assess and control risks so far as is reasonably practicable. A hazard register provides the documented evidence that this process is being followed systematically. It serves as the single source of truth for all known hazards and their current status across a site or organisation. By maintaining a complete register with dated entries, risk ratings and close-out records, the organisation can demonstrate due diligence to regulators, auditors and insurers at any time.
A well-maintained hazard register also supports trend analysis across reporting periods. By reviewing the types, locations and frequency of hazards entered into the register, safety managers can identify systemic issues that require broader corrective action rather than individual fixes. This data-driven approach to hazard management is a hallmark of mature safety systems and aligns with the continuous improvement principles in ISO 31000.
Learn more about compliance and inspections in MapTrack.
Benefits of using this hazard register template
- Single source of truth: all identified hazards are recorded in one central register making it easy to see what is open in progress or closed
- Legal compliance: a maintained hazard register demonstrates the PCBU has met their WHS Act duty to identify hazards and manage risks
- Risk visibility: recording risk ratings (likelihood x consequence) for every hazard gives management a clear view of the highest-priority items
- Accountability: assigning a responsible person and due date to each hazard ensures ownership and follow-through
- Trend analysis: reviewing the register over time reveals patterns in hazard types locations or work activities that need systemic attention
- Audit readiness: a complete hazard register with dated entries and status updates is immediately available for regulator or insurer audits
Benefits of digitising forms in MapTrack
When you move your log / registers from paper to MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Escalate critical hazards instantly to safety managers via push notification.
- Maintain an auditable safety register that satisfies WHS regulator requests.
- Correlate incident trends across sites with built-in safety analytics.
Book a demo to see how MapTrack handles log / registers.
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What to include in a hazard register template
This hazard register template covers 9 key areas:
- Hazard description: a clear and specific description of the hazard including what could go wrong and who could be harmed
- Location and area: the site building floor or work area where the hazard was identified
- Date identified: the date the hazard was first reported or observed
- Source: how the hazard was identified such as inspection near miss report audit or worker observation
- Risk rating: the assessed risk level using a likelihood x consequence matrix before controls are applied
- Controls applied: the specific controls implemented to eliminate or reduce the risk in line with the hierarchy of controls
- Residual risk rating: the risk level remaining after controls have been applied
- Responsible person and due date: the person accountable for implementing controls and the target completion date
- Status and review date: current status (open in progress closed) and the date of the next scheduled review
How to use this hazard register template
- Record new hazards promptly: add every newly identified hazard to the register within 24 hours of identification including hazards from inspections near miss reports audits and worker observations
- Assess the risk: apply a likelihood x consequence risk matrix to determine the initial risk rating for each hazard and record it in the register
- Define and implement controls: determine appropriate controls using the hierarchy of controls (elimination substitution engineering administrative PPE) and record what was implemented
- Assign responsibility: nominate a responsible person for each hazard and set a due date for control implementation and verification
- Review and update regularly: review the register at least monthly to update status verify controls are effective and escalate overdue items
- Close out completed items: once controls are verified effective update the hazard status to closed record the close-out date and retain the entry for audit purposes
In MapTrack, you can digitise safety inspections and compliance forms. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full hazard register template as a PDF.Back to download formHow often should you complete this log / register?
The hazard register should be reviewed at least monthly by the site supervisor or safety manager. High-risk hazards should be reviewed weekly until controls are verified effective. The register should also be reviewed after any incident near miss or significant change to the work environment.
Under the WHS Act and WHS Regulations the PCBU must review risk controls when they are found to be inadequate when a new hazard is identified or when a change to the workplace occurs. A regular review schedule ensures the register remains current and that no hazard falls through the cracks. Many organisations align hazard register reviews with their monthly safety meeting or workplace inspection schedule.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- WHS Act 2011
- WHS Regulations - Chapter 3 General risk and workplace management
- Safe Work Australia - Code of Practice: How to Manage Work Health and Safety Risks
- ISO 31000 - Risk management
Hazard register template preview
The numbers behind this hazard register template
Every figure below is sourced and dated, so you can quote it in a toolbox talk, a budget case or a board paper without having to chase the original report.
Embed this free template on your website
Run an industry blog, trade association site, or training resource? Drop a preview of this free hazard register template straight into your page. The snippet is self-contained, needs no scripts, and links readers back to the full free template.
<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#071D49;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Hazard register template</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Hazard description: a clear and specific description of the hazard including what could go wrong and who could be harmed</li>
<li style="margin:4px 0;">Location and area: the site building floor or work area where the hazard was identified</li>
<li style="margin:4px 0;">Date identified: the date the hazard was first reported or observed</li>
<li style="margin:4px 0;">Source: how the hazard was identified such as inspection near miss report audit or worker observation</li>
<li style="margin:4px 0;">Risk rating: the assessed risk level using a likelihood x consequence matrix before controls are applied</li>
<li style="margin:4px 0;">Controls applied: the specific controls implemented to eliminate or reduce the risk in line with the hierarchy of controls</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/hazard-register-template" style="color:#071D49;font-weight:600;text-decoration:none;">Hazard register template</a> by MapTrack</p>
</div>Free to reuse, including commercially. This template is published under a Creative Commons Attribution 4.0 licence. Copy it, adapt it, put it on your own site or in your own docs. All we ask is that you credit MapTrack with a link back to this page. The snippet above already includes that credit, so if you use it as-is you’re covered.
Cite this template
Writing about this topic? You’re welcome to quote this checklist. Here’s the wording to use so your readers can find the original.
The MapTrack hazard register template contains 23 checks across 4 sections.
- Short attribution
- MapTrack Hazard register template, https://www.maptrack.com/templates/hazard-register-template
- Reference list
- MapTrack. (2026). Hazard register template [Checklist template]. Retrieved from https://www.maptrack.com/templates/hazard-register-template
Free to reuse with credit under a Creative Commons Attribution 4.0 licence. If you’d rather link straight to it, the page is https://www.maptrack.com/templates/hazard-register-template.
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