NFC Tag

Asset tracking

QR code tracking

Pre-start inspections

Asset labels & tags

RFID Tracking

RFID (Radio-Frequency Identification) tracking uses electromagnetic fields to automatically identify and track tags attached to assets. Passive RFID tags are powered by the reader’s signal and work at short range, while active RFID tags have their own power source and can transmit over longer distances. RFID enables hands-free, multi-item scanning without requiring line-of-sight to each tag.

QR Tracking

QR tracking, also called QR code asset tracking, uses a unique QR code label on each physical asset to open that asset’s digital record. When a worker scans the code, the system resolves the tag and opens the linked record. The actions available from there depend on the user’s permissions, connection and the workflow they choose. Scanning alone does not record location or utilisation; GPS devices report location automatically.

Asset Tagging

Asset tagging is the process of attaching a unique physical identifier, such as a barcode label, QR code, RFID tag, NFC tag, or engraved metal plate, to a physical asset so it can be individually identified, tracked, and managed throughout its lifecycle. The tag links the physical item to its digital record in an asset management system, enabling workers to scan the tag with a mobile device to instantly access the asset's details, service history, location, compliance status, and assigned documents. Asset tagging is the foundational step in establishing an asset register and is a prerequisite for effective asset tracking, maintenance management, stocktaking, and compliance auditing. The choice of tag technology depends on the operating environment (indoor versus outdoor, extreme temperatures, chemical exposure), the required read range, the value and mobility of the asset, and the budget. A well-planned asset tagging programme defines a consistent numbering scheme, selects tag materials appropriate to each environment, and establishes placement standards so tags are visible and accessible for scanning without interfering with the operation or safety of the equipment.

QR vs Barcode vs RFID vs GPS

QR codes, barcodes, RFID and GPS are the four common ways to identify and track a physical asset, and they trade off range, cost and what they tell you. A barcode is a printed 1D label read at close range with line of sight - the cheapest option, but it only identifies the asset, it does not locate it. A QR code is a 2D barcode that any smartphone camera can scan, holds more data, and can link straight to the asset record. RFID uses radio tags that a reader can pick up wirelessly, without line of sight, several tags at once - ideal for fast stocktakes, though it reports presence in a zone rather than a precise position. GPS uses a powered tracker to report real-time location anywhere outdoors, which is why it suits vehicles and mobile plant rather than a shelf of hand tools. Most operations end up using more than one: a printed QR or barcode for the register, and GPS on the assets that move.