RFID Tracking

Asset tracking

What is asset tracking? Complete guide

Integrations & API

Asset audits

Asset Tracking

Asset tracking is the process of monitoring the location, status, custody, and condition of physical assets throughout their lifecycle. It combines identification technologies (QR codes, barcodes, RFID, GPS) with software to maintain a real-time or near-real-time record of where assets are and who is responsible for them. Asset tracking applies to tools, equipment, plant, fleet, IT hardware, and any other tangible items of value.

Barcode Tracking

Barcode tracking uses printed barcodes, usually Code 128, Code 39 or another one-dimensional format, attached to assets, tools, parts or inventory. When a worker scans the barcode with a handheld scanner or mobile app, the barcode opens the matching asset record so the team can confirm identity, update location, log maintenance, complete a stocktake or check an item in and out. A barcode asset tracking system is most useful when teams already use barcode scanners, warehouse workflows or ERP systems that expect barcode input.

QR Tracking

QR tracking, also called QR code asset tracking, uses a unique QR code label on each physical asset to open that asset’s digital record. When a worker scans the code, the system resolves the tag and opens the linked record. The actions available from there depend on the user’s permissions, connection and the workflow they choose. Scanning alone does not record location or utilisation; GPS devices report location automatically.

IoT Sensors

IoT (Internet of Things) sensors are connected devices that collect and transmit data about an asset’s condition, environment, or usage in real-time. Common sensor types measure temperature, vibration, humidity, fuel levels, engine hours, pressure, and tilt. The data is transmitted wirelessly to a central platform for monitoring, alerting, and analysis.

Stocktake

A stocktake (also called a physical inventory count) is the process of physically counting and verifying all assets or inventory items and reconciling the count against records in the asset register or inventory system. It confirms that recorded quantities and locations match physical reality. Stocktakes may cover all assets (full stocktake) or focus on specific categories, locations, or high-value items (partial or cycle count).

Bluetooth Beacon

A Bluetooth beacon is a small, battery-powered device that periodically broadcasts a Bluetooth Low Energy (BLE) signal containing a unique identifier. Nearby receivers, such as smartphones, gateways, or dedicated readers, detect the signal and use it to determine the presence and approximate location of the beacon. In asset tracking, beacons are attached to tools, equipment, containers, or vehicles, and their signals are picked up by fixed gateways installed around a facility or by workers' mobile devices as they move through the space. The location of the asset is then estimated using techniques such as signal strength (RSSI) trilateration, angle of arrival, or simple zone-based proximity detection. BLE beacons are valued for their low power consumption (battery life of one to five years), small form factor, and low unit cost, making them practical for tagging large volumes of assets across warehouses, workshops, construction sites, hospitals, and offices. Beacon form factors include adhesive-backed discs, rugged industrial housings rated for dust and moisture exposure, and compact tags that attach to tools via zip ties or lanyards, ensuring a suitable option exists for virtually any asset type or operating environment.

NFC Tag

An NFC (Near Field Communication) tag is a small, passive electronic chip embedded in a sticker, card, or rugged enclosure that stores data and transmits it wirelessly when a compatible device, typically a smartphone, is held within a few centimetres. NFC tags do not require a battery; they draw power from the electromagnetic field generated by the reading device. In asset management, NFC tags are affixed to equipment, tools, inspection points, or locations to provide a quick, tamper-evident way for workers to identify an asset and access its digital record. NFC is particularly well suited for proof-of-presence applications such as security guard patrols, cleaning audits, and maintenance inspections, because the worker must physically be within centimetres of the tag to scan it, proving they visited the location or inspected the item. Tags can be encoded with a unique identifier, a URL, or structured data, and can be read by the vast majority of modern smartphones without any additional hardware or app installation.