Lockout/Tagout (LOTO)

Free LOTO / isolation checklist template

Compliance & inspections

Forms & checklists (AI)

Maintenance & work orders

Compliance Management

Compliance management in asset-intensive industries is the systematic process of ensuring that equipment, operations, and personnel meet all applicable regulatory, safety, environmental, and contractual requirements. It encompasses tracking inspection due dates, certifications, licences, safety checks, environmental obligations, and industry-specific standards. Compliance management requires both proactive scheduling and thorough record-keeping.

Pre-Start Inspection

A pre-start inspection is a systematic check performed on plant, equipment, or vehicles before each use or shift to identify defects, damage, or unsafe conditions. It typically follows a standardised checklist covering safety-critical items such as brakes, steering, lights, tyres, guards, fluid levels, and warning devices. Pre-start inspections are a legal requirement under workplace health and safety regulations in Australia and are similarly required in other jurisdictions, including OSHA equipment inspection requirements in the United States and PUWER requirements in the United Kingdom.

Work Order

A work order is a formal document or digital record that authorises and tracks a specific maintenance task. It typically includes the asset identification, description of work required, priority, assigned technician, parts needed, safety requirements, and completion details. Work orders provide a structured workflow from request through approval, execution, and closeout.

Plant and Equipment

The plain meaning of plant and equipment is the physical assets a business uses to carry out work: machinery, vehicles, tools, appliances, containers, implements and fixed installations. In Australian WHS language, plant includes any machinery, equipment, appliance, container, implement or tool, plus related components and fittings. In accounting, plant and equipment is usually treated as property, plant and equipment (PPE), a non-current capital asset rather than consumable inventory.

Corrective Maintenance

Corrective maintenance refers to repair or restoration work carried out after a fault, defect, or failure has been identified in an asset. It may be triggered by an operator report, a failed inspection, or an unexpected breakdown. Corrective tasks range from minor adjustments to major overhauls, depending on the severity of the issue.

Permit to Work (PTW)

A permit-to-work system is a formal, documented procedure used to control activities that are identified as potentially hazardous and require specific safety precautions beyond standard operating procedures. The permit authorises named individuals to carry out defined work at a specific location during a specified time period, subject to documented safety conditions. Common permit types include hot work permits, confined space entry permits, electrical isolation permits, excavation permits, and working-at-heights permits. The permit process typically involves a request from the performing authority, a review and approval by the issuing authority (usually an area or operations supervisor), verification that all safety conditions have been met, the execution of the work, and a formal close-out that confirms the worksite has been left in a safe condition. Permits are time-limited and must be reissued if the work extends beyond the original period, if conditions change materially, or if different workers are assigned to the task, ensuring that the safety assessment remains current throughout the duration of the work.

Risk Matrix

A risk matrix is a visual tool that maps the likelihood of a hazard occurring against the severity of its potential consequences, producing a risk rating that guides decision-making. Common formats include 3x3, 4x4, and 5x5 grids, where each cell represents a combination of likelihood and severity. The resulting risk rating (e.g. low, medium, high, extreme) determines the urgency of control measures and the level of management approval required before work proceeds.