Free lifting equipment register
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Free lifting equipment register (PDF-ready). Track slings, chains, shackles and hooks with SWL, inspection dates and certification in one place.
Commercial Director
Updated 5 July 2026
How to use: download the PDF, print or complete digitally on any device.
- PDF format, ready to print or fill on screen
- Use as-is or customise to suit your operation
- Go digital in MapTrack for photos, alerts and audit trails
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What is a lifting equipment register?
A lifting equipment register is a controlled list of every item of lifting gear on a site or in a fleet, from chain and synthetic slings through to shackles, hooks, eyebolts, spreader beams and lever hoists. For each item it records a unique ID or tag number, the type and description, the working load limit (WLL) or safe working load (SWL), the date it entered service, the last and next inspection dates, the current condition, and a reference to its test or proof-load certificate. It is the single source of truth for what gear you own, whether it is in date, and whether it is safe to sling a load with.
Lifting gear is high consequence plant: a failed sling or shackle can drop a load onto people. Under the model Work Health and Safety (WHS) Regulations enacted in each state and territory (in Victoria, the Occupational Health and Safety Regulations 2017 (Vic)), a person conducting a business or undertaking must maintain plant so it stays safe and keep records of inspection and maintenance. There is no single Australian Standard for a lifting register itself, so anchor it to the care-and-use standard for each tackle type: wire-rope slings to AS 1666.2-2009, grade T chain slings to AS 3775.2-2004, and the crane or appliance to AS 2550.1-2011 (safe use). A live register turns those duties into a routine you can prove, because every item has a tag, a due date and a certificate you can produce on request rather than gear that quietly falls out of test.
Learn more about asset tracking in MapTrack.
Benefits of using this lifting equipment register
- In-date at a glance: due-date columns show which slings, chains and shackles are approaching or past inspection before they get used.
- Load safety: recording the WLL or SWL against every item stops the wrong sling being rigged to a load it cannot carry.
- Certificate control: linking each item to its proof-load or test certificate keeps the paperwork with the gear for audits and hire returns.
- Quarantine discipline: a condition and status column makes it obvious when damaged gear has been tagged out and removed from service.
- Asset accountability: unique tag numbers mean a specific shackle or hook can be traced through inspection history, not just a generic type.
- Audit evidence: a dated, controlled register is objective proof of a maintained lifting program during a WHS review or after an incident.
- Purchasing insight: seeing which gear fails inspection most often guides what to replace, standardise on, or stop buying.
Benefits of digitising forms in MapTrack
When you move from paper or static PDFs to digital forms in MapTrack, you get:
- Field users can easily scan a QR code to complete a form on mobile. Unlimited users.
- Automatically get alerts when faults are identified.
- Link every form digitally as a PDF to the relevant asset, location or person.
- Receive a digital PDF copy with every submission to your email.
- Ability to share forms digitally.
- Build conditional logic (show or hide questions based on answers).
- Take pictures or attach photos. Not possible with a paper-based form.
- Electronic signatures.
- Edit forms later without reprinting.
- Restrict permissions (who can view, complete or approve).
- Build forms with AI (describe what you need and MapTrack suggests the form).
- Maintain a live asset register with location, condition and custody history.
- Schedule and track calibration, certification and warranty expiry dates.
- Generate depreciation and total-cost-of-ownership reports per asset.
Book a demo to see how MapTrack handles forms.
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“Bloody amazing! We used to spend 1-2 days a week tracking and managing our generators alone.”
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Asset Coordinator, Saunders International
What to include in a lifting equipment register
This lifting equipment register covers 10 key areas:
- Register header: site or depot, business or PCBU name, register owner, and revision date
- Item ID or tag number, unique to each piece of lifting gear
- Type and description: chain sling, synthetic sling, shackle, hook, eyebolt, lever hoist or spreader beam
- Working load limit (WLL) or safe working load (SWL), with reeving or configuration where relevant
- Manufacturer, model and serial or batch number
- Date of manufacture and date placed into service
- Last inspection date, inspector and result
- Next inspection due date and inspection interval
- Current condition and status: in service, quarantined, or destroyed
- Certificate reference: proof load, test or manufacturer's certificate number and location
How to use this lifting equipment register
- Tag and list every item: Give each piece of lifting gear a unique, durable tag or ID and record it as its own line in the register. Do not lump a set of slings under one entry, because inspection and quarantine decisions are made per item, not per type or per bundle.
- Capture the load rating and certificate: Record the WLL or SWL exactly as marked on the item or its tag, along with the manufacturer, serial or batch number and the certificate reference. This is the information a competent person needs to verify the gear is legitimate and rated for the loads it will carry on your site.
- Set the inspection interval and due date: Assign an inspection interval based on the relevant care-and-use standard (AS 1666.2 for wire rope, AS 3775.2 for chain, AS 2550.1 for the appliance), the manufacturer's instructions and how hard the gear is worked, then calculate the next due date from the last inspection. Harsh environments and heavy duty cycles shorten the interval, so do not just default every item to twelve months.
- Record inspections and quarantine failures: After each periodic inspection by a competent person, record the date, the inspector and the result against the item. Any gear that fails must be marked as quarantined or destroyed immediately and physically removed from service so it cannot be picked up and rigged by mistake.
- Review the register and chase due items: Run a regular review of the register to find items approaching or past their due date, arrange their inspection, and confirm quarantined gear has been dealt with. A register only protects people if someone owns it and acts on the due dates rather than letting the list drift out of date.
In MapTrack, you can manage your full asset register digitally. Each submission is stored as a timestamped PDF against the asset record.
Get the free templateEnter your email above to download the full lifting equipment register as a PDF.Back to download formHow often should you complete this form?
Update the register whenever gear is bought, put into service, inspected, damaged, quarantined or destroyed, so it always reflects the gear actually on site. New items are added the day they arrive, and inspection results are entered the same day the inspection is done.
Periodic inspection intervals follow the care-and-use standard for the tackle (AS 1666.2 for wire rope, AS 3775.2 for chain, AS 2550.1 for the appliance), the manufacturer's instructions and the duty the gear sees, commonly quarterly (every three months) for general use, with a competent person doing the formal inspection. Operators should also do a quick visual pre-use check every time gear is rigged. Review the whole register at least monthly to catch anything drifting toward its due date before it is used out of test.
Frequently asked questions
Applicable regulatory standards
This template aligns with the following regulations and standards:
- Model Work Health and Safety (WHS) Regulations, as enacted in each state and territory (plant maintenance and inspection duties); in Victoria, the Occupational Health and Safety Regulations 2017 (Vic)
- AS 1666.2-2009 Wire-rope slings - Care and use; AS 3775.2-2004 Chain slings - Grade T - Care and use (periodic inspection of slings)
- AS 2550.1-2011 Cranes, hoists and winches - Safe use - General requirements (periodic inspection of the appliance)
- ISO 55001:2024 Asset management - Asset management system - Requirements (controlled asset records and history)
Embed this free template on your website
Run an industry blog, trade association site, or training resource? Drop a preview of this free lifting equipment register straight into your page. The snippet is self-contained, needs no scripts, and links readers back to the full free template.
<div style="max-width:480px;font-family:system-ui,-apple-system,'Segoe UI',Roboto,sans-serif;border:1px solid #E5E7EB;border-radius:12px;padding:20px;background:#ffffff;">
<p style="font-size:12px;font-weight:700;letter-spacing:0.05em;text-transform:uppercase;color:#0E7490;margin:0;">Free template</p>
<p style="font-size:18px;font-weight:700;color:#071D49;margin:6px 0 0;">Lifting Equipment Register</p>
<ul style="margin:12px 0 0;padding-left:18px;color:#374151;font-size:14px;line-height:1.6;">
<li style="margin:4px 0;">Register header: site or depot, business or PCBU name, register owner, and revision date</li>
<li style="margin:4px 0;">Item ID or tag number, unique to each piece of lifting gear</li>
<li style="margin:4px 0;">Type and description: chain sling, synthetic sling, shackle, hook, eyebolt, lever hoist or spreader beam</li>
<li style="margin:4px 0;">Working load limit (WLL) or safe working load (SWL), with reeving or configuration where relevant</li>
<li style="margin:4px 0;">Manufacturer, model and serial or batch number</li>
<li style="margin:4px 0;">Date of manufacture and date placed into service</li>
</ul>
<p style="font-size:13px;color:#6B7280;margin:14px 0 0;padding-top:12px;border-top:1px solid #E5E7EB;">Free <a href="https://www.maptrack.com/templates/lifting-equipment-register-template" style="color:#071D49;font-weight:600;text-decoration:none;">Lifting Equipment Register</a> by MapTrack</p>
</div>Please keep the “by MapTrack” attribution link in the snippet.
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